Message from Chancellor Cantor: Repopulating Rutgers-Newark

Dear Rutgers University – Newark faculty and staff colleagues,

Following up on President Holloway’s recent message about repopulating Rutgers, I write with what we anticipate will be the first of several updates regarding how our plans for repopulating Rutgers-Newark are evolving as we approach the beginning of Fall Semester 2021.

Thanks to all you’ve done and to the encouraging trajectory of the pandemic in the U.S., in New Jersey, and in Newark—and barring unexpected reversals in fortune—we expect that all classes normally held in person will be able to return fully to that mode of instruction for Fall 2021 and face-to-face research interactions are being phased back in. I extend huge personal thanks for the creativity, determination, and commitment it has taken to get us to this point.

As President Holloway noted, Institutional Planning & Operations has composed a guide to repopulating our spaces, including policies for maintaining a safe and health campus environment. Even as we know that this guide will be updated as Rutgers policies and protocols evolve to reflect evolving statewide policy, I urge you to read this guide and keep it bookmarked as a personal reference.

We have updated our own projections for how we expect Fall 2021 to unfold, with several key areas highlighted below. We are meeting with deans and administrative leaders across Rutgers-Newark to discuss implementation of school-, department-, lab-, and office-specific plans. You will hear more about that over the course of the summer. Meanwhile, please review the brief summary below.

We are not across the finish line of the pandemic yet, but it is clearly in sight. Please continue to take care of yourselves and your loved ones so we can all cross it together; don’t hesitate to avail yourselves of the services and tools that Human Resources has marshaled to support your health and wellbeing.

We can’t wait to see you in person!

 

Cordially,

Nancy Cantor
Chancellor

 

Repopulating Rutgers University – Newark

As we plan to return to fully in-person activities at Rutgers-Newark, we urge all members of our community to review and keep handy the Guide to Returning to Rutgers, which will be updated as needed throughout the summer. Please take note, however, of the following pivotal elements.

 

Return of Staff and Faculty to Campus

Our goal is to bring all staff and faculty back to campus safely and follows all public health guidelines. To that end, all deans and administrative directors are being asked to provide phased staffing plans to Candace Joseph (candace.joseph@rutgers.edu), Director of HR-Newark, by June 28 at 5 p.m. For a description of phased staffing, see the Guide to Returning to Rutgers.  Please refer to the staffing Repopulation Plan Example and Template for guidance.

Administrative offices must continue to employ social distancing. Please review the Guide to Returning to Rutgers sections on Physical Distancing and Office Environments. If administrative offices would like assistance in organizing their work spaces, they should contact the Institutional Planning and Operations Facilities Assessment Special Teams (FAST).

While custodial crews will continue to clean offices and workspaces based on CDC guidelines, additional care should be taken to wipe down commonly used surfaces. For more information about cleaning protocols, see the Guide to Returning to Rutgers

 

Vaccinations for Students, Faculty, and Staff

In support of Rutgers’ commitment to health and safety for all members of our community, the University has updated its Immunization Requirements for Students to include the COVID-19 vaccine. (Read Policy 10.3.14 Interim COVID-19 Immunization Record Requirement for Students). This health policy update means that, with limited exceptions, all students planning to attend in the Fall 2021 semester must be fully vaccinated.

We strongly encourage all faculty, staff, and students to get immunized against COVID-19 at the earliest opportunity. Rutgers-Newark has a vaccination site that is open to all members of our community, including local residents.

More information is available on the Rutgers COVID-19 vaccination website.

Once vaccinated, we urge all faculty and staff members to upload their vaccination information to the faculty/staff Rutgers vaccination portal. It provides a critically important tool for us to continue to gauge our progress in increasing health and safety.

Individuals who are fully vaccinated, upon uploading their vaccine card to the vaccination portal, are no longer eligible to participate in the university’s testing program. Individuals who are not vaccinated or not uploading proof of vaccination are required to be tested weekly.

Please note that it is a violation of Rutgers’ policy to ask co-workers or students if they are vaccinated.

 

Campus Safety and Protocols

Face coverings are no longer required outdoors on Rutgers property, but they must be worn indoors except within private workspaces.

See the Guide to Returning to Rutgers for details. The university will provide face coverings upon request. All faculty, staff and students must have their Rutgers ID with them at all times and are strongly encouraged to display their ID while on campus and/or in Rutgers buildings.

Rutgers buildings will return to pre-pandemic access schedules on July 6th. Building coordinators can request a schedule change from the Office of Identity and Access Management and in consultation with the Office of the Chancellor,

We must continue to refrain from hosting visitors whose presence would not be business related, including friends and family of employees. Business visitors need to be registered in the Visitor’s Log, in accord with the Guide to Returning to Rutgers.

 

Events and Activities

Many offices and organizations are requesting permission to hold events and activities on campus. In light of new state requirements regarding public events, as well as the availability of vaccines and our return-to-campus planning, the University has created a new approval process for such requests.

Under the new policy, which remains in effect until August 31, 2021, all Rutgers-Newark events and activities must be approved by the Chancellor’s Office before the event organizer may submit them via the Event and Activity Certification System. Event requests may be submitted to Benjamin McCardell at ben.mccardell@rutgers.edu. Any questions about this process can be directed to Executive Vice Chancellor Sherri-Ann Butterfield.

 

Academic Plan

We are planning for instruction for Fall 2021 to be primarily face-to-face. Unless a course was originally designed to be offered online and advertised as such, it is expected that all courses will be offered in person. We are working in close partnership with the deans, and they with their faculties and staffs, to plan for in-person delivery of courses, similar to pre-pandemic conditions. Rutgers protocols for indoor room capacities will evolve as state guidelines allow. The RU-N Student Technology Launchpad, which has evolved rapidly to help students meet their technology needs successfully, will continue to offer its robust set of supports. Faculty members will continue to find an equally robust support system through the Rutgers Technology and Learning Services and the array of opportunities offered through Rutgers-Newark’s P3 Collaboratory P3 Collaboratory (Pedagogy, Professional Development, and Publicly Engaged Scholarship).

 

Research

In keeping with the guidance on research operations emailed June 18, 2021 by the Rutgers Office for Research, faculty and staff involved in research should consult the Guide to Returning to Rutgers and  research.rutgers.edu/coronavirus for research-specific updates.

 

Dana Library

The Dana Library faculty and staff are eager to welcome everyone to the newly renovated Dana Library, featuring a new, iconic entrance from the quad, a ground level café area, and a fully reimagined third floor that is now home to the P3 Collaboratory, Graduate School, and the Office of Global Initiatives and Experiential Learning.

The library remains open to Rutgers students, faculty, and staff. In July, we will open the new study area on the third floor in addition to our first floor and lower-level study spaces. At the beginning of the fall semester, reference and general collections will re-open for browsing and open study areas will be available on the second floor. Regular summer building hours have resumed, with the library open Monday-Friday 10 a.m. – 6 p.m. Beginning September 1, hours will be extended for the academic year.

With the opening of all Rutgers University Libraries collections in September, check-out of physical materials to Rutgers students, faculty, and staff will resume. Home delivery of library materials will continue.

Reference and research assistance is available online via chat and email. Librarians are also available for video or phone consultations Monday-Friday during business hours. For the fall semester, in-person reference assistance will be available Monday-Friday.

Institute of Jazz Studies and the Rutgers University-Newark Archives are available to Rutgers students, faculty, and staff by appointment. Archivists will continue to provide email and phone reference and consultations to researchers.

 

Student Academic Support

For Fall 2021, a combination of in-person and remote academic advising and tutoring services will be available. In addition to in-person appointments, we will continue to offer remote tutoring and academic advising, which has proven effective, with studentsreporting satisfaction with one-to-one tutoring sessions and with their virtual meetings with advising offices.

 

Registration

Student course registration for Fall 2021 has been proceeding as normal.

Registration guidelines for returning students are available on the Registrar’s website. The Fall 2021 Schedule of Classes is posted and web registration will remain open through start of classes on Tuesday, September 1, 2021. Details can be found on the registration schedule registration schedule.

 

One Stop Offices

The One Stop Office (Financial Aid, Student Accounting, Cashiering, Registrar and University ID) will resume in-person appointments on Tuesday, July 13th, 2021, using an online calendar found on the myRUN site. To help with navigating student services, there is a myRUN support portal that was launched in early January 2021.

 

Residence Life and Dining Services

During Fall 2021, we plan to return our on-campus housing capacity to normal, while remaining within health and safety guidelines. This includes all residence halls being open, including the new Honors Living-Learning Community (HLLC) at 48 New Street. Students in residence halls will live in double and single rooms. Vaccinations are required for students to live in university housing.

We plan to return to full dining services during Fall 2021 in the Paul Robeson Campus Center Cafeteria. Our two campus Starbucks locations—in the Paul Robeson Campus Center and the new location at Rutgers Business School, 1 Washington Street—will both re-open in the fall as well.

 

Student Life

The Student Orientation, Advising, and Registration (SOAR) program is occurring virtually this summer. This fall’s Weeks of Welcome events will be both in person and virtual in order to comfortably accommodate and welcome our new students. We expect to openthe school year with in-person student events and activities calibrated to state capacity guidelines. Both in-person and virtual services are planned for Student Life, Community Standards, International Student Services, the Intercultural Resource Center, Veteran Affairs and Career Development. We plan to make the Paul Robeson Campus Center, in addition to Dana Library, available for study and meeting space, with appropriate health and safety protocols in place.

Student Health, the Counseling Center, and Disability Services will continue to offer in-person and virtual services to accommodate the needs of RU-N students. Students will resume pre-pandemic use of the Fitness Center in the Golden Dome and fall sports will resume as planned.